[J3] [EXTERNAL] [fortran] Selecting meeting dates/times for virtual J3 meeting #223

Reuben D. Budiardja reubendb at ornl.gov
Thu Jan 14 15:41:12 UTC 2021


Hi,

I prefer option (4): subgroup times should be left to subgroup to 
organize, since the end of the plenary times is already getting pretty 
late for some time zones.

Best,
Reuben

On 01/13/2021 09:20 PM, Brian Friesen wrote:
> Hi everyone,
> 
> We should finalize the format of virtual J3 meeting #223 soon; it is
> currently scheduled for the week of Feb 22, and the meeting notice
> must be published by Feb 8.
> 
> The most popular choice from the poll in the J3 discussion forum that
> Steve created was Mon-Thurs (4 days total) at 3 hours per day. We
> could also consider allocating some time for subgroups during this
> meeting. Perhaps an additional 30 minutes could be allocated at the
> end of each 3-hour plenary session. Or, subgroup meetings could
> replace the final 30 minutes of each 3-hour plenary session if 3 hours
> of plenary is more than required.
> 
> Another possibility is what Nathan Sircombe suggested in an earlier
> discussion about the WG5 June 2021 meeting - two days on each of two
> consecutive weeks, e.g., Feb 22-23 + Mar 1-2 (Mon-Tues of both weeks).
> This would provide ample opportunity for subgroups to meet during the
> intervening week between the two pairs of plenary sessions. If the
> intent is for WG5 to try this format for the June 2021 meeting, then
> J3 meeting #223 could be a useful test to evaluate that format.
> 
> To summarize, some potential formats for a 4-day format for meeting
> 223 in February could be (all times in US/Eastern):
> 
> 1. Mon Feb 22 - Thurs Feb 25, plenary from 17:00-20:00, subgroups from
> 20:00-20:30.
> 2. Mon Feb 22 - Tues Feb 23, Mon Mar 1 - Tues Mar 2, plenary from
> 17:00-20:00, subgroups from 20:00-20:30.
> 3. Any of the above, but with subgroup time moved 30 minutes earlier.
> 4. Any of the above, but with subgroup time removed, so that subgroups
> schedule their own meeting times separately.
> 
> Options (1) and (2) would be a total of 3.5 hours per day; option (3)
> would be a total of 3 hours per day. Option (4) would depend on how
> subgroups choose to meet.
> 
> Please provide your input here regarding which format you prefer by
> next *Wednesday, Jan 20* if possible. Absent strong opinions from
> committee members one way or the other, I would choose option (1) for
> meeting 223.
> 
> Thanks!
> 



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