[J3] [EXTERNAL] (SC22WG5.6152) Impact of coronavirus on WG5 meeting

Mon Mar 9 15:58:31 UTC 2020

Agree with testing in advance, but ... no matter how much testing is done in advance, assume that there will be 30 minutes of problems of the day of.   I can’t explain it, but the pattern is clear when I look back at important teleconferences.

> On Mar 9, 2020, at 11:22 AM, Steve Lionel via J3 <j3 at mailman.j3-fortran.org> wrote:
> 
> ISO provides Zoom, and I will plan on hosting sessions, including subgroups (I am still reading all the material but am pretty sure we can do this).  The big issue in my experience is when someone just hosts it from a laptop rather than using a good speakerphone - assuming we have anyone attending in person.  I'm hoping that Cray has speakerphones that can "dial in" to the audio (Bill will let me know, I am sure.)
> 
> My thoughts are two hours for morning plenary, one hour for afternoon plenary, and  afternoon subgroup sessions. I can probably schedule morning subroup sessions if needed.; I have not yet seen any limits placed on Zoom use by ISO but I may run into something.
> 
> Your suggestion to test this in advance is good. I am sure you have had the same experiences I have with some people having difficulty with the software and connection, as well as the appropriate etiquette (muting if you're not speaking, etc.)
> 
> I would encourage everyone who might participate online to obtain a headset, and to NOT rely on a speakerphone for remote participation. We will have a practice session in the first part of June.
> 
> Steve
> 
> 
> On 3/9/2020 10:58 AM, Richard Bleikamp via J3 wrote:
>> Hi Steve,
>> 
>> AMD has cancelled all non-essential travel worldwide for the time being.  Corporate VP approval is needed to override the policy, and standards committee meetings are not considered essential. No expected date to lift the restriction.
>> 
>> Skype, Zoom, Bluejeans, and webex all provide similar capabilities, at least for groups up to 20+ people.  I use all of them weekly for various internal and external meetings (OpenMP Lang, OpenMP examples, flang tech calls, flang status calls, ...).  I think you need to be prepared to use one of these (or something similar), and have tested it with a small subset of J3 perhaps, so you can provide detailed instructions for everyone for a variety of HW platforms.  A poll of expected attendees to see if everyone can use Windows might be useful.  And a headset (wired, wireless / bluetooth) is very helpful in reducing feedback and background noise.
>> 
>> Does WG5 pay for a subscription for any of the web meeting platforms?  and can we use it for a whole week?  and can we have subgroup meetings in parallel with the same tool?
>> 
>> Rich
>> 
>> On 3/9/20 10:48 AM, Steve Lionel via J3 wrote:
>>> [CAUTION: External Email]
>>> 
>>> I am sure that most of you are aware of increasing restrictions being
>>> placed on international (and domestic) travel by employers, and many
>>> planned in-person conferences and meetings have been canceled or made
>>> "virtual". Our next WG5 meeting is still a few months off, and the world
>>> situation may have changed by then, but people are making travel plans
>>> now and may need to get approval for travel, so I am wondering what WG5
>>> members want to do here.
>>> 
>>> For those of you who had planned to attend the Minneapolis meeting, do
>>> you still currently plan to do so? I think ISO has something we could
>>> use for a virtual meeting, but our usual manner of working would be
>>> severely disrupted. Your thoughts and suggestions would be welcomed.
>>> 
>>> Steve
>>> 
> 

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