[J3] (SC22WG5.6174) October meeting visa invitation letter

[Steve Lionel]

I agree, and I already have a chat with INCITS scheduled for this week 
where this will be one of the topics. ISO already provides Zoom, but we 
would need hardware (speakerphones), at least for J3 meetings. (INCITS 
probably offers Zoom or similar, but I don't recall seeing announcement 
of that.) WG5 meetings are USUALLY held at locations where speakerphones 
are available, but as far as I know this doesn't extend to our usual 
venue for J3. (My experience with people using laptops as speakerphones 
is not positive.)

I will find out what assistance is available and what we're expected to 
fund on our own.

I think it is also a good time to reevaluate the way J3 does its work, 
with the subgroups splitting off and largely working independently. 
"time-shifted engagement" is indeed what we likely need.

Steve

On 4/28/2020 3:43 AM, Nathan Sircombe via J3 wrote:
> Hi,
>
> I wonder, now that the next WG5 meeting is confirmed for October in Las Vegas, if this would be a good time to re-open the discussion about supporting remote attendance? We have just shy of 6 months in hand - plenty of time to prepare.
> Maybe this discussion is already taking place? In any case, it would make sense to have that discussion on-list.
>
> It seems terribly over-optimistic to assume that a meeting in October won't be impacted by the ongoing situation. We have to deal with: the possibility of a second 'wave'; significant changes to, and restrictions on, international travel; a variation in guidance between member countries, and member's employer's; member's personal choice to avoid international travel.
>
> So, some obvious questions about our preparedness;
> - What infrastructure can the venue supply to help enable remote attendance?
> - What can ISO, or INCITS, do to help support remote attendance?
> - What can we do to reform our workflows to support remote attendance, and some degree of 'time-shifted' engagement with the process.
>
>
> Cheers,
> Nathan.
>
>
>
>