[J3] Running for WG5 Convenor

Tue Apr 21 23:39:50 EDT 2020

Hey Bill,

Yep - that's exactly what will happen. INCITS will take care of this all on
their own automatically through the ICMS system (their online portal).

The call closes on April 30th - it will probably take the Secretariat a few
days to a week to get the ballot out. They are typically posted for 14 days.

As an example - if you go to the INCITS ICMS portal for PL22.3 and click on
ballots, you'll see the historical ballots going back a few years:

https://standards.incits.org/apps/org/workgroup/pl22.3/ballots.php

You can see a normal ballot, such as the latest one, from February of this
year, "PL22.3 Approval of the Withdrawal of TS 18508:2015 & ISO/IEC TS
29113:2012". For this type of ballot, you can see how many voting members
voted, how many were eligible to vote, who voted for what, etc.

https://standards.incits.org/apps/org/workgroup/pl22.3/ballot.php?id=6973

If you look a little further back, you'll see a 2016 ballot, "Advisory
Ballot: Appointment of Mr. Dan Nagle as the Chairman of INCITS/PL22.3,
Programming Language Fortran"

https://standards.incits.org/apps/org/workgroup/pl22.3/ballot.php?id=4894

For this ballot, because it is a personnel matter, you can only see how
your organization voted. On the main ballot screen, you'll notice that it
says "results not available".

That was for the PL22.3 chairship. Unfortunately, there's no record of a
WG5 convener nomination ballot for PL22.3 within ICMS.

However, here's an example from another one of the task groups of PL22,
PL22.16, "INCITS/PL22.16 endorsement of Mr. Herb Sutter as the USNB
Candidate for Convenor of JTC 1/SC 22/WG 21 - C++"

https://standards.incits.org/apps/org/workgroup/pl22.16/ballot.php?id=4970

All of this should be set up automatically by INCITS without any action on
any of y'all behalf.
P.S. I apologize for links that not everyone may be able to access, but I
didn't think it was a good idea to share screenshots that might contain
sensitive information.

P.S.S. The INCITS Executive Board gets to see the results, but I believe
they are still confidential - I don't think they get to see who voted for
whom.

On Tue, Apr 21, 2020, 20:12 Bill Long <longb at cray.com> wrote:

> INCITS occasionally has us vote on ballots (for standard renewals, for
> example) using their web site.  If some sort of ballot will be needed for a
> Convener recommendation, could INCITS set up a ballot at their site for
> that purpose.  I assume only they get to see the result, so avoiding the
> privacy issue.
>
> Cheers,
> Bill
>
>
> > On Apr 21, 2020, at 9:18 PM, Bryce Adelstein Lelbach aka wash via J3 <
> j3 at mailman.j3-fortran.org> wrote:
> >
> > Steve,
> >
> > > Since that was canceled, and our next J3 meeting isn't until October,
> I expect that the US TAG will need to call a virtual meeting before then to
> vote on an endorsement.
> >
> > I'd check with Jennifer Garner at INCITS, but I do not believe it is
> either necessary or allowed for INCITS personnel ballots, even advisory
> ones, to be conducted in this manner.
> >
> > Ballots for personnel matters like nominations are treated differently
> by INCITS than other ballots - notably, they are supposed to be
> confidential.
> >
> > As per the INCITS policies and procedures section 3.5.2:
> > > The results of TC, TG or SG LBs are confidential and are provided only
> as advisory information to the Executive Board in the appointment process.
> >
> > What typically happens is that there is an electronic advisory ballot;
> in the case of one candidate, to either approve or reject, in the case of
> multiple candidates, the advisory ballot is to select among them.
> >
> > Next, (I believe) there will be an advisory ballot of the SC22 steering
> committee, and then the Executive Board will do a non-advisory and binding
> letter ballot.
> >
> > My understanding is that all of these ballots will be issued by the
> INCITS Secretariat, will be held electronically, and will be confidential.
> >
> > It is possible that a virtual meeting could be held to discuss the
> candidacy without taking a vote, but about the policy or prudence of that.
> I could see it being useful, but personnel issues can be a delicate matter.
> >
> > I'd suggest conferring with Jennifer Garner at INCITS about this.
>
> Bill Long
>      longb at cray.com
> Principal Engineer, Fortran Technical Support &   voice:  651-605-9024
> Bioinformatics Software Development                      fax:  651-605-9143
> Cray, a Hewlett Packard Enterprise company/ 2131 Lindau Lane/  Suite
> 1000/  Bloomington, MN  55425
>
>
>
>
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