[J3] Running for WG5 Convenor
longb at cray.com
Tue Apr 21 23:12:28 EDT 2020
INCITS occasionally has us vote on ballots (for standard renewals, for example) using their web site. If some sort of ballot will be needed for a Convener recommendation, could INCITS set up a ballot at their site for that purpose. I assume only they get to see the result, so avoiding the privacy issue.
> On Apr 21, 2020, at 9:18 PM, Bryce Adelstein Lelbach aka wash via J3 <j3 at mailman.j3-fortran.org> wrote:
> > Since that was canceled, and our next J3 meeting isn't until October, I expect that the US TAG will need to call a virtual meeting before then to vote on an endorsement.
> I'd check with Jennifer Garner at INCITS, but I do not believe it is either necessary or allowed for INCITS personnel ballots, even advisory ones, to be conducted in this manner.
> Ballots for personnel matters like nominations are treated differently by INCITS than other ballots - notably, they are supposed to be confidential.
> As per the INCITS policies and procedures section 3.5.2:
> > The results of TC, TG or SG LBs are confidential and are provided only as advisory information to the Executive Board in the appointment process.
> What typically happens is that there is an electronic advisory ballot; in the case of one candidate, to either approve or reject, in the case of multiple candidates, the advisory ballot is to select among them.
> Next, (I believe) there will be an advisory ballot of the SC22 steering committee, and then the Executive Board will do a non-advisory and binding letter ballot.
> My understanding is that all of these ballots will be issued by the INCITS Secretariat, will be held electronically, and will be confidential.
> It is possible that a virtual meeting could be held to discuss the candidacy without taking a vote, but about the policy or prudence of that. I could see it being useful, but personnel issues can be a delicate matter.
> I'd suggest conferring with Jennifer Garner at INCITS about this.
Bill Long longb at cray.com
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