[J3] J3 Meetings: Virtual Attendance and eVoting?

[Vipul Parekh]

On Mon, Mar 18, 2019 at 8:56 PM Clune, Thomas L. (GSFC-6101) via J3
<j3 at mailman.j3-fortran.org> wrote:
>
> To be fair, I think we should distinguish the aspects that may be disadvantageous to the remote attendee vs those that would be disruptive to those attending in the flesh.    For the former, individuals can and should make their own evaluation,  but it is the latter that are relevant to whether the practice is permitted at all.   Most of the concerns Bill has listed would be in the first category.
> ..

Thanks much, Bill and Tom, for your comments.

Please note it's precisely with Tom's concerns of the "2nd category"
that I stated upfront should something like this be pursued there will
be a "need to establish certain (strict) rules and requirements for
*remote attendees* to follow".

My primary interest is with the plenary and with being able to submit
questions and (possibly) raise concerns toward further discussion on
papers and items, say using electronic submissions either ahead of the
plenary (overnight/early morning) or during the plenary i.e., if one
can attend at least in a listen-only mode,  And of course, if it's to
be permitted then being able to electronically vote during plenary.
Re: voting, I wonder if J3 can be open to making it all electronic
anyway regardless of physical or virtual attendance since all
attendees are as-is employing electronic devices to facilitate their
participation.  Electronic voting can prove beneficial to the
committee overall, particularly the chair and those taking notes; in
addition, an electronic voting platform can potentially enable
submission of comments toward support or objection to items.

Thanks,
Vipul