(j3.2006) Fwd: Announcement of Newly Revised INCITS Procedures - Effective Date December 1, 2014
Thu Oct 16 13:11:07 EDT 2014
Begin forwarded message:
> From: "Barra, Lynn" <lbarra at itic.org>
> Subject: Announcement of Newly Revised INCITS Procedures - Effective Date December 1, 2014
> Date: October 16, 2014 at 10:16:28 MDT
> To: "active_committee_members at standards.incits.org" <active_committee_members at standards.incits.org>
> Cc: "Barra, Lynn" <lbarra at itic.org>, "Garner, Jennifer" <jgarner at itic.org>
> To INCITS Members ?
> As a follow-up to my August 5 email regarding the revised INCITS procedures, the letter ballot for the approval of the revised procedures closed on August 9, 2014 and met the required threshold to pass. Several comments were received. At the September 9-11, 2014 Executive Board (EB) meeting, the final disposition of comments and open issues listwas reviewed and accepted.
> The EB further decided that the effective date for the revised procedures is December 1, 2014 and will replace the existing INCITS/RD-1 and INCITS/RD-2. In preparation of the effective date, the new procedures have been posted at http://www.incits.org/policies.
> To help with any questions or provide clarification of the revised procedures, the INCITS Secretariat has scheduled two one-hour webinars (call in details will be sent prior to each webinar) as follows:
> ? October 30, 2014 (4:00 pm to 5:00 pm eastern / 1:00 pm to 2:00 pm pacific)
> ? November 18, 2014 (12:00 pm to 1:00 pm eastern / 9:00 am to 10:00 am pacific)
> If you would like to sign up for one of these webinars, please respond to this email by October 25th.
> In addition, some committees are using internal procedures that were approved by the Executive Board many many years ago. With the new procedures document, the INCITS/PBC has been tasked to review all committee internal procedures to ensure they are in compliance with the new procedures. Please forward copies of your committee internal procedures to my attention by December 1, 2014.
> A quick summary of the bigger changes and improvements to the new procedures are noted below:
> 1. Ballots ?
> a. Ballot Period reduced to 14 Days ?for the TC and TG action, the ballot period is now 14 days as reflected in the voting tables.
> b. All ballots shall be issued using ICMS. No outside systems or emailed ballots are allowed.
> 2. Calendar entries and meeting notices ?
> a. All meeting notices shall be posted in ICMS and announced via the ICMS email notification system.
> b. All meetings shall be placed on the ICMS calendar
> 3. Ad Hoc participation ?
> a. Ad Hoc participation is open to members of its parent group and if approved by the Chair, to non-members
> b. Meeting minutes now need to include a section for Ad Hoc information listing all created or reconstituted ad hoc?s that contain a list of the ad hoc participants and organizations.
> 4. File Retention ?
> a. simplified the policy and reduced the list of documents shown in the old document retention policy
> b. use of ICMS automatically meets file retention policy
> 5. International Representatives - IR is now a ?best practice? position, appointed by the Chair.
> 6. Emeritus Member Participation at International Meetings ? Emeritus Members allowed participation on SC delegations and WG expert lists, with EB approval.
> 7. Removed Friends of Committee ? the ?Friends of Committee? access category has been confusing, so document access is now categorized as ?member? and ?public.
> 8. Removed Milestone 5 ? INCITS didn?t need this milestone for accreditation, and removing it simplified our procedures.
> 9. NP Ballots Approved by EB ? Improved the language for processing of NP ballots, clarifying that the EB will always review all US positions on NP ballots
> 10. Delegations not required for WG/SG Meetings ?We?ve separated out WG/SG experts (approved by the TAG) from the usual Delegations to other international meetings, such as SC meetings
> As always, if you have any questions, please contact the Secretariat.
> Lynn Barra
> Director, INCITS Standards Operations
> INCITS/Information Technology Industry Council
> 1101 K Street NW, Suite 610, Washington DC 20005
> T: 202-626-5739 | Email: lbarra at itic.org | Web: www.INCITS.org
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